Project portfolio management (PPM)
A manager sees which projects are on track, which are in trouble and why, without collecting statuses by hand.
For organizations with more projects than one manager can hold in their head.
Where it hurts today
- Statuses are collected by email once a week and are stale by the meeting.
- The project budget lives in a spreadsheet, and the actuals live in accounting.
- A risk was discussed but written down nowhere, and then it materialized.
- It is unclear who is overloaded and who is free.
Functional building blocks
Single hierarchy
Portfolio → program → project → task, with milestones and goals. Removes: a set of unrelated projects instead of a portfolio.
Health and status
RAG indicators, status reports and dashboards for the portfolio, the program and the project. Removes: collecting statuses by hand.
Risks, changes, budget
A risk matrix, change requests, the project budget. Removes: a scope change agreed verbally, with no trace.
Resources and priorities
Resource load across projects and initiative scoring. Removes: choosing projects by how loudly the sponsor asks.
Execution discipline
Task escalation by working hours and data quality control across the portfolio. Removes: tasks that hang without an owner.
Reorganization without loss
Moving, merging and splitting projects, programs and portfolios as a standard operation. Removes: rebuilding the structure by hand when the org model changes.
End-to-end scenario
Initiative → scoring and entry into the portfolio → project with milestones and a budget → tasks with escalation → risks and change requests → status report and RAG on the manager dashboard.
What implementation gives you
- The status meeting gets shorter. The data is collected before it starts.
- A deviation is visible while it can still be corrected. Portfolio RAG and health are calculated, not debated.
- The portfolio is built on criteria. Scoring instead of a queue of requests.
- A change of structure does not break the history. Moving and merging are system operations.
Where to start
- One portfolio with 5–7 real projects.
- Status reports and RAG instead of a weekly mailing.
- Budget, risks and resources once the hierarchy is populated.
Training for this solution
Every solution comes with academy courses: the team learns the process, not the buttons. Courses run in Russian; some open only after sign-in.
MyAide PPM — Пользовательская инструкция
For project managers and team members: working in PPM.
Управление и проекты: HR, PPM, Corporate, Compliance
For the management layer: how people, projects and rules connect. Requires sign-in.
Пользовательский курс по системе холдинга
For every user: interface and basic operations. Requires sign-in.
The section is assembled from platform modules already installed on this instance.
it_ppm_core
it_ppm_dashboard
it_ppm_dashboard_portfolio
it_ppm_dashboard_program
it_ppm_dashboard_project
it_ppm_risk
it_ppm_budget
it_ppm_resource
it_ppm_scoring
it_ppm_status
it_ppm_change_request
it_ppm_health
it_ppm_task_escalation
it_ppm_portfolio_raci
it_ppm_portability
it_roles_ppm